Confirm Authorization and Inventory Boundaries
Distinguish owned materials, customer-supplied materials, retained materials, and materials pending return. Inventory intended for disposal must be confirmed by authorized personnel; book inventory cannot be treated directly as the quantity for sale.
Retain Version and Variance Records
The list should indicate version, inventory count date, storage location, and line number. If materials are issued, returned, or replenished after the count, update the version and specify quantity variances.
Arrange Handover Conditions in Advance
Record packaging, handling, loading/unloading, and on-site access requirements. The method of whole-batch versus partial processing, payment milestones, and variance handling should be confirmed by both parties.