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INVENTORY SERVICES / 05

Factory Tail Stock & Cancelled Projects

From project leftovers and order cancellations to full-warehouse clearance, first confirm the list of items available for disposal.

Three things to check first

Illustrative factory tail stock & cancelled projects inventory preparation
Match the complete part number, lot, quantity and packaging photos to each list entry.

Illustrative image, not a customer case photograph.

Confirm Authorization and Inventory Boundaries

Distinguish owned materials, customer-supplied materials, retained materials, and materials pending return. Inventory intended for disposal must be confirmed by authorized personnel; book inventory cannot be treated directly as the quantity for sale.

Retain Version and Variance Records

The list should indicate version, inventory count date, storage location, and line number. If materials are issued, returned, or replenished after the count, update the version and specify quantity variances.

Arrange Handover Conditions in Advance

Record packaging, handling, loading/unloading, and on-site access requirements. The method of whole-batch versus partial processing, payment milestones, and variance handling should be confirmed by both parties.

Prepare inventory information that can be checked

From project leftovers and order cancellations to full-warehouse clearance, first confirm the list of items available for disposal. A preliminary review of submitted information and a final physical inspection are separate steps.

  • Manufacturer, full part number, quantity and count date
  • Lot / date code, packaging and opened status
  • Location, list version and representative label photos
  • Known issues and any confidentiality requirements
Download the BOM template (Chinese headings)

From information to handover

Prepare the list

Separate part numbers, quantities, lots and condition.

Clarify the scope

Match labels and photos to the review and inspection needs.

Agree the terms

Confirm price, logistics, discrepancies and settlement.

Document handover

Keep the agreed list and receiving records.

Before sharing sensitive information, discuss confidentiality scope, access, image use and retention. Initial valuation does not require unrelated project design files.

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Maintained by Shenzhen Huaxingou Electronics Co., Ltd. · Business contact: Mr. Lin · Updated .

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